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How to choose a conferencing space

Choosing the right conference space can make the difference between a successful event and a failure. Ultimately the venue you choose to hold your conference sets the whole tone of your event and this guide will explain the key elements you need to consider when choosing your conferencing space.

Choosing the location 

Picking the right location for your event will allow your delegates to easily access your venue. If your delegates are located in London, it doesn’t make much sense to run your conference in Manchester for example. But, if you’re holding a conference with delegates across the UK it’s a good idea to hold your conference in a central location close to good transport links.

Here at Grosvenor House, our conferencing rooms are located centrally in Birmingham, just a short distance from Snow Hill Train Station, along with good road links and close parking.

Budget

The next element you need to consider when choosing your conferencing space is the cost. It’s important to stick within your budget.

With Grosvenor House, you can access three conference room packages starting at just £25. Our conference suites can be hired on an hourly, half day or full-day basis.

Capacity

Choosing a conferencing space that perfectly suits the number of delegates is a must. A space that is too big will make it look like you’ve been unable to fill your event, while a space too small will make an uncomfortable experience for your delegates.

Our conferencing space in Birmingham is versatile and can suit between 6 and 25 delegates. Arrange the layout of your conferences in a way that suits your event such as board or theatre style.

Facilities

The facilities available at your conferencing venue are an important deciding factor in choosing the right space for your conferencing event. Make sure your speakers and presenters can be heard and have access to the relevant equipment. If you’re running an online conference, high speed connectivity is essential. It’s also a good idea to make sure that you have good facilities to keep your delegates comfortable, such as refreshments.

Our conference rooms not only have high speed connectivity for conference calls and TV screens ideal for presenting to your attendees, but the Bar 11 includes a fully stocked bar and fridges – providing the ideal environment for your delegates to relax and unwind.

Accommodation

If you’re running a multi-day conference, or if your delegates are travelling to attend your conference, it’s important to ensure that there is suitable accommodation available. Together with the Bloc Hotel in the Jewellery Quarter, we’re able to offer our conference clients everything you need for a short stay, including lightning speed Wi-Fi.

These are just some of the essential points to consider when choosing your conferencing space. For more advice on which space is best suited to your needs, check out our guide to conferencing rooms. If you’re ready to book your next office space or have any other questions, don’t hesitate to contact our helpful team today.